MNG-7: Meeting Room Use
The Library welcomes the use of its meeting room for civic, cultural, educational or recreationalpurposes.
The Library’s Spruth Room is used primarily for Library meetings and programs, but may be used by localnon-commercial community groups and non-profit organizations for meetings that are open to thepublic and are free of charge for the above-specified purposes. The Spruth Room is available on equalterms to all groups in the community regardless of beliefs and affiliations of the individuals or groupsrequesting use. Use of the Spruth Room does not imply endorsement by the Library of the viewsexpressed by users of the meeting areas. Fees will not be charged for meetings or programs held in theLibrary.
The Library reserves the right to deny meeting room use for groups who do not comply with Librarypolicies.
Reservations will be made on a first-come, first-served basis, within a time window designated by theDirector.
Reservations will be taken according to the following priorities:
- Library and Library-related meetings or programs
- Lake Bluff History Museum meetings or programs
- Lake Bluff Village government meetings
- Other government meetings of local interest
- Non-profit organizations related to local civic, cultural, educational, or recreational interests
All requests to use the Spruth Room must be made in advance by an individual residing within the 60044zip code or a Village employee who assumes responsibility for the group’s compliance with thesepolicies and procedures. Any group using the Spruth Room will fill out an application
Guidelines:
Everyone using the meeting room space agrees to review and follow terms stated in the Library’s UserConduct and Meeting Room Policies.
The maximum capacity of the Spruth Room is 30 people.
Groups using the Spruth Room must clean it up when vacated. Furniture is to be left undisturbed unlessarrangements are made in advance. Library staff is responsible for taking down library ownedaudiovisual equipment used.
Groups using the Spruth Room are responsible for any costs incurred by the Library as a result of theiruse.
All activities will be confined to the Spruth Room, and must not interfere with regular Library operation.
In case of an unscheduled closing of the Library, an attempt will be made to provide an alternative dateor time for the group.
The Library’s Youth Activity Room and the Stroh Reading Room are reserved for Library activities only.
Restrictions:
The Library will not provide storage of any items before or after meetings or between sessions.
The Library will not provide facilities for cooking meals or dishwashing.
The Library shall not be responsible for lost or stolen property.
The name and/or address of the Library may not be used as the official address or headquarters of anyindividual or organization using the Spruth Room.
The Spruth Room may not be reserved for:
- Private social gatherings
- Fundraising or money-making purposes by groups other than Library-related organizations
- Commercial use, including non-Library sponsored seminars, workshops and lectures presented by members of private, for-profit law firms, financial advisors, real-estate agencies, health care providers, or others, or for private tutoring sessions
No admission fee or donation requests are permitted.
The Library complies with the Americans with Disabilities Act (ADA). If requested, groups using theSpruth Room must provide accommodations for persons with disabilities. Groups unable to provideneeded accommodations will not be allowed to meet.
Approved by the Lake Bluff Library Board of Trustees on June 20, 2023.