Posted in accordance with 5 ILCS 140/4
Lake Bluff Public Library
ABOUT THE LAKE BLUFF PUBLIC LIBRARY (PUBLIC BODY)
The Lake Bluff Public Library (also known as LBPL) serves a community of over 5,000residents, as well as reciprocal borrowers as a stand-alone library, along with any andall visitors who pass through the Library’s doors.
The Lake Bluff Public Library is a village library established under the Illinois LocalLibrary Act, 75 ILCS 5, with a 7-member Board of Trustees elected for 4 year terms.
We are required to report to and be answerable to: Illinois State Library, Springfield,Illinois. Its members are: State Librarian Alexi Giannoulias, Director of the State Library,and various other staff.
OUR MISSION
The mission of the Lake Bluff Library is to act as a vibrant community center thatprovides materials and services to enhance individual knowledge, offer personalenjoyment, expand technological resources, and facilitate civic interaction.
LAKE BLUFF PUBLIC LIBRARY’S WEBSITE
https://www.lakeblufflibrary.org/
GENERAL FUND OPERATING BUDGET
The fiscal year budget for 2025-2026 is $1,526,500.00. Budget documents, the mostcurrent Budget and Appropriation Resolution and Levy Resolution are available on theLibrary’s website as well as in person at the Library’s administration office.
LAKE BLUFF PUBLIC LIBRARY OFFICE
The administration office of the Lake Bluff Public Library is located on the main level ofthe Library at the following address: 123 E. Scranton Ave. Lake Bluff, IL 60044. TheLibrary only has one branch.
BLAKE BLUFF PUBLIC LIBRARY STAFF
When fully staffed, the library employs 6 full time employees and 16 part timeemployees. Library departments and their staff are included in the organizational chart below.
LAKE BLUFF PUBLIC LIBRARY TRUSTEES
LBPL is governed by an elected, unpaid, seven-member Board of Library Trustees.Trustees are elected every 2 years for four (4) year terms. Board members arereachable be emailing: board@lakeblufflibrary.org. Current Board Members are:
- President: Alexandra Friedeman
- Vice-President: Sandy Berg
- Treasurer: Bonnie Shaul
- Secretary: Courtney Heck
- Trustee: Kathleen Reidy
- Trustee: Joseph Kearney
- Trustee: Brian Sobolak
Open business meetings are held on the third Tuesday of each month at 7 PM.Meetings typically take place in the Spruth Room on the lower level of the Lake Bluff Public Library.
COMMITTEE MEMBERSHIP
The Library has a Committee of the Whole which meets on the first Tuesday of themonth at 7pm as needed.
FREEDOM OF INFORMATION ACT
The Lake Bluff Public Library adheres to the Freedom of Information Act, 5 ILCS 140/1et. Seq., which is the principal Illinois statute governing the inspection of public records.The Act requires that public bodies make available for inspection or copying all publicrecords to any person.
LAKE BLUFF PUBLIC LIBRARY FOIA OFFICER
Library Director: Natalie Starosta (nstarosta@lakeblufflibrary.org)
FILING A FOIA REQUEST
A request for records must be made in writing and can be submitted to the attention ofthe FOIA officer in the following ways:
- Mail Attn: FOIA Officer123 E Scranton Ave.Lake Bluff, IL 60044
- Email foia@lakeblufflibrary.org
- Personal delivery During regular business hours of the Lake Bluff Public Library
FREEDOM OF INFORMATION ACT REQUEST FEES
Digital copies shareable via electronic means are provided free of charge.
The charge for copies of the records will be as follows:
- First 50 pages black and white, letter size: Free
- 10 cents per page for black and white, letter size, after 50 pages
- 50 cents per page for color or oversized copies or electronic media
- Reproduction saved to other media: actual cost of the recording media (flashdrive, etc.) to which the information will be saved
RESPONSES TO REQUESTS FOR RECORDS
Responses to commercial requests can be expected within 21 business days of thereceipt of a written request. If an extension is required, a FOIA officer from the librarywill reach out to the requestor.
Responses for non-commercial requests can be expected within 5 business days of thereceipt of a written request. If an extension is required, a FOIA officer from the librarywill reach out to the requestor.
PROCEDURE FOR APPEALING A DENIAL
If your request for information is denied, or denied in part, you have the right to haveyour request reviewed by the Public Access Counselor (PAC) at the Office of the IllinoisAttorney General. 5 ILCS 140/9.5(a). You can file your Request for Review with thePAC by writing to:
Leah Bartelt, Public Access Counselor
Office of the Illinois Attorney General
You also have the right to seek judicial review of your denial by filing a lawsuit in the State circuit court. 5 ILCS 140/11. If you choose to file a Request for Review with thePAC, you must do so within 60 calendar days of the date of this denial letter. 5 ILCS140/9.5(a). Please note that you must include a copy of your original FOIA request andthe denial letter when filing a Request for Review with the PAC.
RECORDS IMMEDIATELY AVAILABLE UPON REQUEST
The records listed below are available immediately via our website.
| Records | Time Frame |
|---|---|
| Meeting Minutes | April 2001 to the present |
| Meeting Agendas | May 2011 to the present |
| Annual Audit Reports | Fy20 – Current |
| Salary and Benefit Information (Public Act 97-0609) | Current Fiscal Year |
| Library policies | Current |
LAKE BLUFF PUBLIC LIBRARY’S RECORD RETENTION SCHEDULE
LBPL adheres to the guidance set out by the Local Records Commission through the state of Illinois for retaining records of business. Our requirements are as follows:
| Records | Time Frame |
|---|---|
| Applications to Dispose of Records | Retain permanently |
| Accession Records | Retain permanently |
| Accident Reports | Retain for 7 years after settled |
| Administrative Agenda | Until complete |
| Administrative Correspondence Files | Retain for 1 year |
| Audit Reports | Retain permanently |
| Bank Statements, Deposits, Reconciliations | Retain for 7 years |
| Board member information and fact sheet | Retain for 2 years after expiration |
| Book Selection Guidelines | Retain under superseded |
| Budget Reports | Retain for 7 years |
| Budget Work Papers | Retain for 2 years |
| Bylaws | Regain permanently |
| Circulation Statistics | Regain permanently |
| Construction Records | Regain plans permanently, other records 10 years following project completion |
| Donation Records | Retain for 7 years |
| Election Records | Retain for 1 year |
| Employment applications | Solicited 2 years, unsolicited 1 year |
| Federal Revenue Sharing Records | Retain for allocations 10 years |
| Grant Records | Retain for 3 years after completion |
| Illinois State Library Annual Reports | Retain permanently |
| IMRF Records | Retain beneficiary forms until employee is 78 or 10 years after if past 78 termination; all other forms 7 years |
| Insurance Records | Retain for 7 years after cancellation |
| Invoices, paid bills and vouchers | Retain for 7 years |
| Ledgers and Journals | Retain for 7 years |
| Legal Records | Regain opinions permanently, others 3 years |
| Library Building Records | Retain for 10 years after completion |
| Library long range plan | Retain for 7 years |
| Library newsletters and brochures | Retain 1 copy permanently |
| Library personnel, staff time study | Retain for 7 years |
| Library Policy and Procedure | Retain permanently |
| Library Real Estate Files | Retain permanently |
| Minutes | Retain permanently |
| Officials Oaths | Retain for 2 years after termination |
| Patron Registration | Retain 1 year following expiration |
| Payroll Reports and Records | 60 years or until employee’s 78th birthday |
| Payroll time records and reports | Retain for 2 years |
| Personnel Files | 60 years or until employee’s 78th birthday |
| Personnel performance evaluations | Retain for 5 years after termination |
| Personnel vacation/leave requests | Retain for 2 years |
| Purchase Orders | Retain for 2 years |
| Resolutions | Retain for 60 days |
| Taxing Bodies joint board meeting notes | Retain for 1 year |
| State and Federal Withholding Tax Records | w-4s until superseded or for 5 years after termination, all other records 7 years |